Workbench – Project Management Software

Workbench is a project management and job costing system designed to manage the operational side of project delivery for construction and contracting organisations. It sits between day‑to‑day site activity and the core financial ledger, capturing and controlling operational data that standard ERP workflows do not manage well on their own.

Workbench is suited to organisations that self‑deliver work using their own labour, equipment, and materials, across fixed‑price, open‑book, and staged project delivery models.

Key Features of Workbench

Workbench provides a broad set of operational modules designed to support the full project lifecycle.

• Create quotes and convert them into jobs and contracts without manual re‑entry. Scope, pricing and contractual terms flow directly into job setup and job costing.
• Configure jobs to match how they will be delivered (fixed‑price, open‑book or staged). Establish cost codes, budgets and delivery phases used through the project to capture labour, plant, materials and subcontract costs as they occur.
• Plan materials and subcontractors with procurement schedules, and match purchase requisitions, orders, and invoices back to the job. This gives visibility of committed and actual costs before financial processing.
• Schedule labour to jobs and capture timesheets against tasks performed, with award interpretation applied at entry. Labour costs are calculated correctly before payroll and job costing.
• Schedule plant and equipment to jobs and record usage, hire and maintenance as work is completed. Plant costs are applied directly to the job, providing visibility of utilisation and cost performance.
• Manage materials across stock locations and issue them directly to jobs as they are consumed. Stock movements update job costs in real time, removing manual reconciliation.
• Manage subcontracts, variations and claims against agreed terms, and match supplier invoices to job costs. Costs are validated operationally before being processed.
• Generate progress claims from live job data, including completed work, schedule of rates and retentions. Billing aligns to actual delivery progress.
• Monitor job performance through real‑time enquiry screens and reports showing costs, commitments and forecasts. Data can be exported to Excel for commercial review.

Why Businesses Love using Workbench

By using Workbench in your business, you can:

• Gain real‑time operational control by capturing labour, plant, materials and subcontract costs as work is performed, rather than relying on retrospective financial reports.
• Structure jobs to suit fixed‑price, open‑book and staged delivery models, supporting accurate budgeting, forecasting and cost‑to‑complete throughout the project lifecycle.
• Replace spreadsheets with a single operational system that captures day‑to‑day project activity, improving data consistency, auditability and confidence in job cost information.
• Support project managers, site supervisors and commercial teams with workflows designed specifically for project delivery, rather than accounting‑centric ERP screens.
• Reduce administrative effort by automating operational and commercial processes such as accounts payable and award interpretation.
• Monitor project performance using live enquiry screens and reports that show actual costs, commitments and forecasts, enabling proactive decision‑making.
• Capture time, costs and activity from site using mobile tools, including offline capability, ensuring operational data is recorded at source.

Industry Applications

Workbench is used across civil, trade, engineering, fabrication and construction environments, including infrastructure, utilities, commercial building and larger residential projects

Workbench Integrations

Workbench is designed to integrate tightly with MYOB ERP platforms, ensuring a clear separation between operational delivery and financial control.

MYOB Acumatica

Workbench integrates with MYOB Acumatica using secure APIs. This enables near real‑time synchronisation of operational and financial data while allowing each system to focus on its strengths. Workbench manages project execution, while Acumatica remains the system of record for finance and compliance.

MYOB Exo

Workbench integrates with MYOB Exo via an on‑premise interface database and scheduled SQL jobs. Operational data such as labour, plant, and procurement costs are transferred into MYOB Exo. If you plan to transition to MYOB Acumatica in the future, you can retain your use of Workbench by updating the back-end integration during your implementation.

Why integrate Workbench with MYOB

Workbench manages operational project execution while MYOB remains the system of record for finance and compliance, ensuring site activity and financial outcomes remain aligned.

Security and Compliance

Workbench is hosted in a cloud environment on Amazon Web Services, with infrastructure located in Sydney. The environment is managed by Lancom Technology, supporting availability, security and data sovereignty requirements for Australian organisations.

Frequently Asked Questions about Workbench

Who is Workbench International

Workbench is developed by Workbench International Pty Ltd, an Australian software company with over 25 years of experience delivering operational systems for the construction and contracting sector. Based in South Melbourne, the company focuses exclusively on software for project‑based delivery models.

To learn more about how a Workbench integration can improve project management efficiency, talk to our team. Email acsa@kilimanjaro-consulting.com or call 1300 857 464 (AU) or 0800 436 774 (NZ).