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MYOB Acumatica Workforce Management

MYOB Acumatica Workforce Management

A seamless solution for onboarding, rostering, timesheets, and leave management.

Eliminate headaches around managing your people with the MYOB Acumatica Workforce Management solution. Rostering, timesheets, onboarding, leave management, compliance, and reporting are all part of the enhanced functionality with integration to your core Acumatica Enterprise Resource Planning (ERP) system.

The MYOB Acumatica Workforce Management module (previously known as MYOB Advanced Workforce Management) is an extension of MYOB Acumatica Payroll. It is directly integrated into your payroll and ERP system. This makes the MYOB Acumatica platform the first and only system available to midmarket ANZ organisations that lets you manage your entire organisation from one place.

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What happened to MYOB Advanced?

In July 2024, MYOB changed the name of the MYOB Advanced platform to MYOB Acumatica. This was to bring greater transparency to the alignment between the two companies that have been partners since 2014. Acumatica Cloud ERP is the world’s fastest-growing cloud ERP system. It is developed by the Acumatica company in Bellvue, USA. MYOB Acumatica is based on the Acumatica platform and has the same features and functionality. MYOB Acumatica is ERP software for Australian and New Zealand markets, with local tax, compliance and payroll requirements built in.

Why do you need MYOB Acumatica Workforce Management?

MYOB Acumatica Workforce Management is a dedicated solution to manage your team, with direct integration into the MYOB Acumatica ERP platform. As your team grows and your business becomes more complex, you are increasingly burdened with manual administration and verification to ensure they are paid correctly. This includes leave, certifications, and time and attendance. A larger team drastically increases the challenge of manually managing these requirements. New and emerging cloud ERP software can help you manage these challenges more easily.

MYOB Acumatica Workforce Management is a designed to automate and streamline these processes. It shifts the burden away from manual admin and allows your team to focus on more important tasks. Integration into your Acumatica ERP software solution is key. It gives your management team the benefits and visibility of important payroll data, such as payroll costs associated with a project, without manually chasing data from a disconnected system.

Key functions of MYOB Acumatica Workforce Management

With MYOB Acumatica Workforce Management, you can securely and efficiently onboard, roster, track, and pay your staff using a cloud platform. It streamlines a wide range of manual human resources processes, allowing you to redirect time and resources to higher‑value activities. Employees benefit from secure self‑service access to essential information, reducing reliance on HR teams for routine requests. The result is a lighter administrative workload for HR and a more positive employee experience.

Automated Onboarding

MYOB Acumatica Workforce Management includes an automated onboarding workflow that streamlines the administration that comes with hiring new employees. Onboarding requirements include capturing compliance and personal information such as bank account and superannuation details, Tax File Numbers (TFN). Medicare Levy declarations, and relevant industry qualifications and courses.

You can pre-configure your onboarding workflow to allow your new hire to enter this information directly into the system, eliminating manual data re-entry from paper forms. Virtual signatures in the system meet the compliance requirements of both Australia and New Zealand. Managers receive notifications when onboarding is complete, so the first shifts and pay runs can proceed on time.

Rostering and scheduling tools

MYOB Acumatica Workforce Management has a built-in rostering and scheduling system. You can easily and automatically create rosters, assign shifts, manage labour costs, and manage employee schedules from within the system. Shift setup is based on pre-configured rules that are specific to your requirements. So, you will always have the correct staff on hand for each shift. The system considers leave, availability, certifications and training when assigning shifts to available, qualified staff.

Leave Management

MYOB Acumatica Workforce Management includes leave management functionality to manage employee leave requests, track leave balances, and enforce leave policies. Automatically ensure compliance with labour laws based on specific employee awards and individual scenarios.

Managers can edit, approve, or reject leave in MYOB Acumatica Workforce Management. This information will flow through to rosters and timesheets automatically.

Timesheets and Attendance

You can enforce clock-in and clock-out policies in MYOB Acumatica Workforce Management to track shift attendance. This information is then fed directly into the timesheet approval function. Managers can evaluate the information from the clock-in/out and approve timesheets that than flow directly through to the relevant pay run. This removes the burden of manually adjusting pay runs and verifying timesheets from the payroll team. Time worked on each shift also automatically updates leave balances and affects future roster scheduling to avoid unnecessary overtime costs.

MYOB Acumatica Workforce Management App

MYOB Acumatica Workforce Management includes a mobile app that eMYOB Acumatica Workforce Management includes a mobile app that enables employees to manage their information from anywhere and at any time. For businesses with mobile workforces, this greatly improves employee flexibility and site management.

Use the MYOB Acumatica Workforce Management app too:

View upcoming rosters,
View payslips,
Announce availability for shifts,
Submit and manage formal leave requests,
Clock-in and clock-out,
Upload necessary supporting documents or photos.

Built-in compliance

MYOB Acumatica Workforce Management helps you maintain compliance with your team by automatically recognising and enforcing award requirements for both pay and working times. This also helps you effectively manage labour costs and avoid compliance infringements.

Detailed cloud-based dashboard reporting

MYOB Acumatica Workforce Management gives you the best possible view of how your team is performing with built-in dashboards. You can track metrics such as rostered vs. actual hours, compare timesheets across working weeks, and break down staff attendance based on their clock-in behaviour. All dashboards and reports are role-specific, so every employee only sees the data that is relevant to their role and sensitive data remains protected. This data also feeds into your core Acumatica ERP system, so you can evaluate project profitability with actual payroll data, without manual data duplication across systems.

Is MYOB Acumatica Workforce Management the right fit for my organisation?

MYOB Acumatica Workforce Management meets the requirements of many industries, especially those with large shift-based, casual, or seasonal workforces. Reach out to our expert consultants to see if this solution is a good fit for your industry or organisation.

MYOB Acumatica Workforce Management is particularly valuable for organisations with large or complex workforces. It saves time, reduces errors, improves compliance, and reduces labour costs when implemented correctly and for the right organisations.

Service-based organisations – Accurately track time and integrate the data into payroll and project billings
Mobile workforces – take advantage of the MYOB Acumatica app to manage timesheets with clock-in/out functionality
Growing workforces – streamline your onboarding process with automated data capture and compliance
Retail or other shift-based organisations – automated rostering makes sure you have the right staff in the right place at the right time

MYOB Acumatica Payroll A cloud payroll and workforce management solution for bigger business Brochure

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Benefits of an Integrated ERP Solution

Integration is a cornerstone of business efficiency improvement. It eliminates the manual work of duplicating data entry across multiple systems. You can use the data flowing across your integrated, modular ERP framework to automate processes and improve efficiency.

Integrated ERP systems become a single source of truth for your business data. Your individual teams use the modules they need for their role, and that data is collected and stored in the ERP system to be used for reporting, and to automate processes.

MYOB Acumatica Workforce Management integrates seamlessly with other MYOB Acumatica ERP products, including MYOB Acumatica Payroll and MYOB Acumatica Business. This ensures a comprehensive and streamlined solution for managing all aspects of a business’s operations. Take advantage of a single business management platform to manage your entire organisation with MYOB Acumatica.

Data from MYOB Acumatica Workforce Management can help businesses manage payroll data across projects, the general ledger and subaccount allocations, sales and commissions, and customer relationships. The system can automatically calculate and process payroll, manage employee leave and entitlements, and ensure compliance with tax and superannuation regulations. This can save businesses time and reduce administrative burdens while improving the accuracy and efficiency of their payroll processes.

MYOB Acumatica Workforce Management Training

Training is essential to get the most out of your new ERP system. Our expert team will provide comprehensive ERP training during the implementation process. This is to help you become self-sufficient and confident in your system when you go live.

We can also provide ad hoc training tailored to your specific requirements. Because every MYOB Acumatica site is unique, your team will require specialised training in your workflows and processes. We can support your training requirements if you have new team members who require system training or a refresher on what was covered during implementation. This customised training gives you flexibility in terms of areas that you wish to cover and is specifically configured to your requirements.

For more information or to sign up for free, visit the Kilimanjaro Consulting Training Portal or email training@kilimanjaro-consulting.com.

Frequently Asked Questions

MYOB Acumatica is a complex and fully featured ERP system. Naturally, this leads to many frequently asked questions.

What is ERP?

Enterprise Resource Planning (ERP) systems are the next step in your business’s technology journey after accounting systems. Their role in a business is as a System of Record, consolidating data from multiple sources, databases, and teams into a single source of truth. MYOB Acumatica collects both financial and non-financial data that you can use to make informed business decisions. For decision-makers, an ERP system is the backbone of your organisation, as accurate, actionable data is of great importance in the modern business landscape.

Future developments in Artificial Intelligence will shift the role of ERP software solutions to Systems of Intelligence and Systems of Action, harnessing new technologies to automate more processes and improve efficiency.

When does my business need an ERP system?

Once businesses start to employ more than 20 people or have a turnover of approximately $8 million per annum, they tend to require more complicated accounting and financial functionality. This cannot be handled by an off-the-shelf accounting package – you need an ERP system.

This is because your organisation will be struggling with multiple revenue streams, multiple entities and hierarchies, stringent compliance and reporting requirements, or more departments, products, customers, projects, and bigger teams. ERP systems streamline and connect multiple departments across an organisation by sharing data and automating processes, while maintaining the segregation of responsibilities. Your team can work across your organisation with real-time data, which leads to better and more timely decisions and more efficient operations.

How secure is MYOB Acumatica Workforce Management?

MYOB Acumatica is a secure cloud-based platform hosted by Amazon Web Services (AWS) with data stored locally in Australia. It has advanced encryption for your data both when it is at rest and when it is in transit between your device and the server.

However, most data breaches occur at sign-in. MYOB Acumatica supports Two-Factor Authentication (2FA) and Single Sign-On (SSO) across the entire platform. Furthermore, data visibility, even down to the specific field, can be secured behind the specific user’s licence and permissions. This means that the individual only sees the data that is required for their role. This is especially important when managing secure payroll data in MYOB Acumatica Payroll and MYOB Acumatica Workforce Management.

Why is MYOB Acumatica best for Australian and New Zealand businesses?

MYOB Acumatica is built for local Australian and New Zealand organisations. It is based on the globally recognised and awarded Acumatica Cloud ERP system but localised for ANZ by MYOB. This means you get all the power of a leading global platform, without compromising local compliance and support.

There are many reasons why MYOB Acumatica is the best ERP system for Australian and New Zealand businesses:

Enterprise level finances and reporting
Only system in ANZ that manages Finance, Payroll, and Workforce Management from one integrated platform
Dedicated industry editions to support your specific requirements
Open REST API for integration to third-party applications
Market leading usability and user experience rating
Sleek modern UI
Cloud-native platform that is fast and responsive
Customisable to fit your organisation’s unique requirements
Local support from a partner that understands your business

How does a cloud-based ERP system work?

Cloud-based ERP systems rely on an internet connection to call your data from storage in the cloud servers. This means that any time you have a device with an internet connection, you can access, manage, and manipulate the data in your ERP system. Each user has a personal licence that they can use to sign into the system from a browser.

The MYOB Acumatica ERP system contains all of the consolidated data points and databases from across your organisation. You can use this information to generate insights and reporting that you can use to make decisions about the future of the business, based on an accurate, real-time analysis of key metrics.
The cloud naturally facilitates innovation and collaboration, bringing many benefits to modern organisations. Implementing a cloud-based ERP system can bring significant advantages for your organisation, including productivity improvements.

Easy access to data and better overall visibility
Reports update in real-time with the latest information
Scalable and cost-effective, you only pay for what you use
Reduced IT expenditure by outsourcing hosting, server costs, data backups, and disaster recovery
Security in sophisticated data encryptions in transit and at rest

How much does MYOB Acumatica cost?

There are many elements that contribute to the total cost of ownership for an ERP system. There are software subscription costs, costs to implement and customise the system, and possible hardware and infrastructure costs. Other factors, such as training, internal costs, specific industry requirements, project management, integration, and multi-company consolidations, must also be considered.

Every company that uses MYOB Acumatica is different, and the price reflects this. Because you only pay for the modules you use, and every organisation will use the system differently and with a different number of users, there will be variance between companies for the final cost.
An MYOB Acumatica implementation will typically cost between $50k and $150k, depending on the individual requirements. More complex organisations could be above this range. Ongoing subscription fees are billed monthly and typically range between $2k to $5k per month.

Your organisation may be more or less complex than the exemplar. The best way to find out how much it will cost is to talk to an expert. Our team will attempt to understand the uniqueness of your organisation and how MYOB Advanced can best meet your needs. We will also provide a quote for implementation, ongoing licences, and support.

An ERP system is a tool to improve business efficiency. It is vital that your organisation is using the right tool for the job, and that the team is effectively trained to make the most of its functionality. The optimal time to make the transition is when your organisation starts to feel the pain of smaller systems. Recognising that your system will be the constraint to your efficiency or growth will encourage you to start investigating a new system. Making the right decision on when to implement an ERP system is key to making the most of your investment.

Take advantage of our experience to help your business

Contact us to organise a free, no-obligation assessment of your organisation to determine whether MYOB Acumatica Workforce Management is right for you. MYOB Acumatica Workforce Management is designed to meet the needs of larger, more complex organisations. This requires a skilled implementation partner to support you through all stages of the implementation: Design, Build, User Acceptance Testing, and Go-Live.

There are many challenges and risks in moving your organisation to the cloud. Ensure you are partnered with a skilled and experienced implementer who can help guide you through the process with minimal risk. Kilimanjaro Consulting is the premiere implementer of MYOB Acumatica Workforce Management. We work to understand your organisation’s requirements and have the expertise to configure the system to best meet your needs. We provide trusted, honest advice about the MYOB Acumatica platform and whether it will be a good fit for your organisation. Our expert team can help you discover if MYOB Acumatica Workforce Management is an appropriate solution to improve your efficiency.

To start a conversation about how MYOB Acumatica Workforce Management can improve efficiency in your organisation, email sales@kilimanjaro-consulting.com or call 1300 857 464 (AU) or 0800 436 774 (NZ).