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PencilPay – B2B Payments and Credit Automation

PencilPay – B2B Payments and Credit Automation

Q: How long does it take to implement PencilPay?

Implementation is typically completed within one to two days. Kilimanjaro Consulting manages the integration and setup in your MYOB ERP system, and PencilPay provides training and onboarding to the team.

Q: How much does PencilPay cost?

If you are only using the payment tools functionality, then PencilPay can be operated on a free plan. Credit application functionality starts at $59 per month for 3 users or $129 per month for unlimited users, plus transaction fees.

Q: Does PencilPay charge transaction fees?

Yes. PencilPay has different transaction fees based on the type of payment: Visa and Mastercard transactions start from 1.75% plus 30 cents per transaction, with volume discounts available. Direct debit transactions start from 0.5-1% plus $1 per transaction. AMEX transactions start from 2% plus 30 cents per transaction.

Q: Can merchant fees be passed on to customers?

Yes. Fees can be absorbed, split or fully passed on at a customer level.

Q: Is payment data secure?

Yes. All payment data is encrypted and stored in PCI‑DSS compliant environments that meet Australian and international security standards.

Embed modern payment workflows into your ERP to get paid faster.

PencilPay is a B2B payments and credit automation platform that integrates with MYOB Acumatica and MYOB Exo. It digitises trade customer onboarding, automates payment collection, and manages credit terms, reducing manual accounts receivable effort and improving payment timeliness.

Many wholesalers, manufacturers and distributors manage invoicing and accounting effectively, but still rely on paper‑based credit applications, manual card processing and reactive collections workflows. This often results in delayed payments, increased debtor days and unnecessary administrative workload for finance teams. PencilPay fills this gap by embedding modern payment and credit workflows into MYOB Acumatica or MYOB Exo. This allows businesses to get paid earlier and with greater certainty.

Key Features of PenciPay

Streamline debtor onboarding with digital credit applications. Submissions are automatically validated against Equifax and ASIC databases, giving you a clearer picture of the risk posed by new clients.
PCI-compliant forms capture payment terms, card/bank details and legal agreement. Credit card details are saved securely against the customer record for faster payments.
For repeat trade customers who pay before dispatch, you can trigger automatic charges once an order is authorised. You can also automatically charge customers on invoice due dates to eliminate chasing.
Customers can click to pay their entire statement by credit card, reconciling all invoices individually. Automatically notify customers of overdue invoices and offer structured instalments for aged receivables to improve collection rates.

Why Businesses Choose PencilPay

PencilPay is designed for B2B sellers that trade with retailers, venues, trades and service providers. By using PencilPay, you can:

Reduce debtor days by encouraging on‑time payments through automated pre‑dispatch charging and due‑date collections workflows.
Eliminate paper‑based credit applications and manual card processing, saving accounts and customer service teams hours each week.
Reduce bad debt by collecting more payments before goods are shipped.
Offer flexible payment terms with confidence by securely storing payment methods and automating collections.
Improve cash flow visibility by knowing exactly when invoices will be paid, rather than reacting to overdue balances.
Eliminate manual data re-entry through the MYOB ERP integration.

PencilPay is commonly used by:

Wholesalers and distributors
Manufacturers and importers
Custom manufacturers

PencilPay Integrations

PencilPay integrates directly with MYOB Acumatica and MYOB Exo. It supports a two‑way data sync between payment workflows and your ERP system.

Approved credit applications trigger customer creation or updates in the ERP system, with company and payment information mapped to the correct fields.
Stored card and bank details are securely linked to customer records in Acumatica for automated billing.
All card and direct debit payments update invoice status in MYOB Acumatica and MYOB Exo.
Daily consolidated settlements are automatically reconciled, with invoices and fees matched without manual intervention.

The integration package is installed by Kilimanjaro Consulting, with onboarding and configuration supported by PencilPay. Typical setup and go‑live is completed within one to two days.

Security and Compliance

PencilPay is hosted on Australian‑based Amazon Web Services infrastructure. All customer card data is stored in a PCI‑DSS Level 1 compliant environment, while bank account details are encrypted and managed in line with BECS requirements. Data is encrypted both in transit and at rest, and customers retain full control over stored payment authorisations.

Frequently Asked Questions about PencilPay

How long does it take to implement PencilPay?

How much does PencilPay cost?

Does PencilPay charge transaction fees?

Can merchant fees be passed on to customers?

Is payment data secure?

About PencilPay

PencilPay is an Australian‑based payments technology company focused on improving how B2B sellers manage credit, payments and receivables. The company works with wholesalers, manufacturers and distributors to reduce payment friction, improve cash flow certainty and remove unnecessary manual effort from accounts receivable processes.

To learn more about how PencilPay can support your Accounts Receivable team and payment processing workflows, contact the Kilimanjaro Consulting team at acsa@kilimanjaro-consulting.com or call 1300 857 464 (AU) or 0800 436 774 (NZ).