MYOB Advanced – Important features of reporting dashboards

MYOB Advanced Tips and Tricks #11

MYOB Advanced is built to consolidate your data and reports, simplifying your decision-making process by giving you the best view of your data. When you can see all the important information in one place, you do not need to waste time gathering data and manipulating it into a readable format. The dashboards page in MYOB Advanced presents all the information you need in easy to digest graphs, tables, and charts. These dashboards can be customised based on your specific role so that you are only seeing the data that you really need. From the dashboards, you are able to drill through quickly and easily to find more detailed information.

Dashboards allow users to monitor financial, operational, and organisational information while analysing real-time trends that relate to their role in the company. You can now create and use personalised business dashboards to display different information types related to job functions, roles, or responsibilities to give you an overview of your current financial, organisational, and operational information.

There are 3 things to consider when designing your dashboard:

  1. What are you trying to accomplish?
  2. How do you want to display it? 
  3. Who is going to be seeing it?

Hint: MYOB Advanced comes with sample dashboards. Always check the out of box dashboards before you build a new one. 

By understanding these 3 questions, you can better design a necessary and purposeful dashboard, rather than one that shows superfluous information.

Here is an example of a Sales Managers’ dashboard. It shows various information such as Opportunities by Stage, Year to Date (YTD) Sales, Sales by Salesperson, and the Value of each Opportunity. This detailed and specifically relevant information is available at a glance to the user upon signing into MYOB Advanced.

Sales managers Dashboard

Each small component on MYOB Advanced Dashboard is called the Widget. With the appropriate permissions, you can modify these widgets to display the needed information depending on your role and responsibilities. Each one of the widgets gives you visibility into critical data and allows you to drill down on that data to make informed decisions and to act on those items that require your action.

There are several different types of dashboards widgets supported by MYOB Advanced including charts, data tables or listings of information, embedded pages from other websites or applications, header tiles, Power BI tiles, key performance indicators through scorecards and trend cards as well as wiki pages. These widgets are based on information sourced from generic inquiries within MYOB Advanced.

Generic inquiries widget

Configuration – some examples of Dashboards

Displaying Invoice Amounts

This example will demonstrate how to display invoice amounts for the last 10 periods in descending order of months.

Use Dashboards to show a list of invoices

This next example shows how to create a Data Table widget to show a list of invoices. In this example, you will use the same data source to display data however in a different way.

Creating a Score Card widget to highlight invoices of a certain level

You can also create a Score Card widget to highlight invoices greater than or lower than a certain set level.

Score card widget 1

Create a Trend Card widget to display invoice trends

Trend Cards can be created as a dashboard to display invoice trends across time periods, for example, this year vs last year.

Parameter Search by customer within Invoice Sales Data

Creating the ‘Parameter to search by customers within the Invoice Sales Data’ dashboard allows the end-user to make selections and quickly display that information.  

Interested in other ways to optimise MYOB Advanced?

Check out our handy MYOB Advanced Tips and Tricks blogs here:

MYOB Advanced is the fastest growing cloud-based ERP system in Australia and New Zealand. For more information on how it can support your organisation and improve your efficiency, contact us by emailing sales@kilimanjaro-consulting.com, or by calling 1300 857 464 (AU) or 0800 436 774 (NZ).

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