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MYOB Acumatica – All you need to know
MYOB Acumatica for US Acumatica Users

MYOB Acumatica for US Acumatica Users

Q: Why can’t I use Acumatica in Australia and New Zealand?

When MYOB invested in Acumatica in 2014 they acquired the rights to be the sole distributor of the cloud platform under the MYOB name. As a result, Acumatica cannot operate in any capacity in the Australian and New Zealand region. MYOB Acumatica is the same system and software as Acumatica, but localised to meet specific needs of Australian and New Zealand organisations.

Expand into the Australian and New Zealand market with MYOB Acumatica, the local Acumatica ERP Solution.

Expanding into the Australian and New Zealand region with MYOB Acumatica (formerly MYOB Advanced) can lead to new opportunities to improve profit and revenue but also create additional challenges. New locations mean access to new markets, a better relationship with your customers, and a stronger local presence against your competition. It sends a message that you are serious about your long-term future in this new market.

Expansion across different locations requires changes to your current processes. From new staff, new costs, the challenges of distance and working across multiple time zones, potentially new suppliers, legislative and compliance issues, and more, the challenges of expansion can quickly balance out the benefits of the opportunity. All of this adds complexity and strain to your current process.

The system you trust to handle this complexity, Acumatica, cannot be used in Australia or New Zealand. In 2014, MYOB invested in the Acumatica solution and acquired the right to be its sole trader in Australia and New Zealand. MYOB Acumatica is the local solution for Acumatica users to continue their expansion into new Australian or New Zealand markets.

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What is MYOB Acumatica (formerly MYOB Advanced)?

MYOB Acumatica and the Acumatica Cloud ERP are the same solution, built on the same cloud foundation with the same benefits and features.

Just like Acumatica, MYOB Acumatica (formerly MYOB Advanced) is an end-to-end business management system that gathers data across your entire operation. Whether it is reduced administration time, greater inventory control, or real-time reporting, MYOB Acumatica will improve efficiency in your business. It comes with a comprehensive set of tools for financial management, project accounting, auditability and governance, customer service, and more. MYOB Acumatica is designed to streamline business processes, automate tasks and other business events, and provide real-time insights into key performance indicators (KPIs).

MYOB Acumatica is a 100% cloud-based ERP system hosted in Amazon Web Services (AWS). You do not have to worry about maintenance, reliability, storage, or security – all you have to focus on is running your organisation. Cloud Enterprise Software has evolved over recent years, with security as a priority – your data will be safe and secure in MYOB Acumatica. Two-factor authentication and personalised login credentials protect the front end. AWS’s robust server system protects your data at the back end.

MYOB Advanced is now known as MYOB Acumatica

In July 2024, MYOB changed the name of the MYOB Advanced platform to MYOB Acumatica. This brought greater public transparency to the strong, decade-long alignment between the two companies. It is a sign of MYOB’s continued dedication to building and supporting clever technology solutions for the Australian and New Zealand mid-market.

The Acumatica Cloud Business Management Platform is the world’s fastest-growing cloud ERP system. It is developed by the Acumatica company in Washington, USA. MYOB Acumatica is based on the Acumatica platform and has the same features and functionality. MYOB Acumatica is localised to the Australian and New Zealand markets, with local tax and compliance requirements.

Benefits of MYOB Acumatica for Companies Entering the ANZ Region

First and foremost, day-to-day operations with MYOB Acumatica will be very familiar. MYOB Acumatica is built from the Acumatica engine, so it shares the features and user interface you are used to on the same cloud-based platform. If your organisation is already using the Acumatica Cloud ERP to manage your organisation, then expanding into the Australian and New Zealand region with MYOB Acumatica is a smooth, logical step.

Like the Acumatica Cloud ERP, MYOB Acumatica has:

Training options, including in-person, documentation, and training videos
An interface localised to Australian English, which is especially important if hiring Australian and New Zealand staff,
Real-time insights into your business operations so you can make informed decisions quickly,
An open API to integrate with other business systems, so you can easily share data and collaborate with others,
Cost tracking, budgeting, and project costing features so you can control your spending and improve profitability,
Order tracking so you can be confident that your products or services will be delivered on time and meet your customers’ expectations
Inventory management features to avoid stockouts and ensure that you have the right products in the right quantities at the right price,
Time and expense tracking with automatic payroll allocations to projects so you can bill your clients accurately and stay on budget.

MYOB Acumatica is built for the local market

There are many benefits to using a system that has been designed for the local region you are operating in. All the idiosyncrasies of doing business in Australia and New Zealand will be familiar to local, but not overseas vendors. Overseas vendors do not build systems to reflect the complexities of comparatively smaller offshore markets like Australia and New Zealand. MYOB Acumatica has been specifically customised to meet the needs of Australian and New Zealand organisations and is fully compliant in both countries.

MYOB has the benefit of working closely with local government bodies like the ATO, IRD and more. Inbuilt compliance and other regulatory restrictions simplify adoption for both local and existing team members. A local software option is the low-risk approach. You can be confident that the system will support your team in the same way as Acumatica. You will get the best of both worlds: a market-leading, cloud-native ERP platform built on the stable Acumatica framework with all the benefits of locally developed software. Using MYOB Acumatica eliminates workarounds or manual processes for requirements such as:

Business Activity Statement (BAS) support.
Goods and Services Tax (GST)
Cash vs accrual GST
Unique Australian and New Zealand payroll requirements
Changes in Legislation

Terminology is also different between Australia and New Zealand and the rest of the world. Little differences between “stock” and “inventory” can disrupt your process and confuse your team. Seeing terminology that is more familiar to Australian and New Zealand users eliminates much of the pain of learning a new system.

MYOB is a stable and reliable local vendor in the Australian and New Zealand market. They are the leading provider of accounting software systems across Australia and New Zealand.

One integrated ERP, Payroll, and Workforce Management system

MYOB has continued to develop the Acumatica solution to add considerable value to their local users. MYOB Acumatica Workforce Management is an add-on to its inbuilt MYOB Acumatica Payroll module. In addition to MYOB Acumatica Payroll’s integrated payroll functionality, MYOB Acumatica Workforce Management lets you bring onboarding, rostering, timesheets, and payroll together in one seamless, automated solution. Together, MYOB Acumatica Payroll and MYOB Acumatica Workforce Management help to maintain compliance for your new Australia or New Zealand team with:

Automatic compliance updates, including the latest tax rates, thresholds, and award interpretation,
Local public holidays built in, with the option to create custom one-off public holidays,
Local leave management requirements and functionality.

Key Features of MYOB Acumatica

Digital transformation is at the heart of a best-practice approach for modern organisations. Acumatica is an easy-to-use, customisable, cloud-based ERP platform that will improve efficiency in your organisation. It shares its key features with MYOB Acumatica:

Accounting Integration
Cost Tracking
Enterprise Asset Management
Integrated Business Operations
Order Tracking

Real-Time Data
Retail Inventory Management
Shipping Management
Supplier Management
Time & Expense Tracking

Financial Management

MYOB Acumatica is an integrated business management solution with real-time access to financials and reporting. Just like Acumatica, it has the sophisticated financial tools you need to easily create board reports and track revenue across multiple sources and entities. Login and role-specific dashboards and reports are always kept up to date so you can see the clearest, most accurate picture of your organisational health. Manage your assets from purchase through to disposal with a single source of truth.

MYOB Acumatica has the same strong suite of financial management features as Acumatica:

General Ledger and flexible chart of accounts with configurable sub-accounts.
Accounts Payable and Receivable.
Cash Management to track daily financial operations.
Tools for reporting, analysis, budgeting, and planning.
Support for multiple base currencies, multiple languages, and complex organisational structures.
Consolidation of General Ledgers across multiple companies.

Customer Relationship Management

MYOB Acumatica provides a 360-degree view of your customer activities and records. Track your clients within a single integrated database to get a clear picture and maintain auditability. Take your customer service to the next level with automated activities based on the critical customer information stored in your MYOB Acumatica Customer Relationship Manager (CRM).

Inventory Management

Streamline your inventory requirements, supply chain operations, and automate your purchasing processes. Manage stock across multiple sites and locations with full visibility. Generate Purchase Orders (PO) for accurate and visible purchasing tracking. MYOB Acumatica’s support for multiple base currencies can streamline inter-company and international stock movements with an accurate financial picture.

Project Accounting

Use the Projects module of MYOB Acumatica to manage the costs and profitability of your current projects, with better planning and quoting for your future jobs. Ensure every dollar is being spent effectively and appropriately. Track different revenue sources across multiple projects and receive automatic real-time alerts when projects are at risk of going over budget. The best predictor for future jobs is the ones you just completed. Use all the information on hand to provide accurate quotes based on data, not guesswork.

Mobile App

Access MYOB Acumatica from any browser or via the MYOB Acumatica OntheGo app. Team-based collaboration improves dramatically when working in the cloud. You can work knowing the data you are using is up to date and consistent across different teams and workflows – no matter where you sign in.

Why Kilimanjaro Consulting for MYOB Acumatica implementation?

Kilimanjaro Consulting is the largest and most experienced implementer of MYOB Acumatica across Australia and New Zealand. We are skilled, low-risk implementers helping businesses overcome their challenges through the use of clever, innovative and proven technology. Our dedicated team takes the time to truly understand your organisation and customise MYOB Acumatica to meet your requirements. Kilimanjaro Consulting takes a low-risk approach to safely and reliably guide our clients to the top of the technology mountain. We are experienced and proven implementers for organisations with Acumatica as their core business management platform.

MYOB Acumatica Implementation methodology

MYOB Acumatica is a complex, sophisticated business management platform. It requires in-depth solution design and configuration to meet your requirements and to add the most value to your organisation. While an MYOB Acumatica implementation may seem like a daunting project, you can engage an expert implementation partner to guide you through to a successful outcome.

The Kilimanjaro Consulting team follows a structured methodology. A methodology is important to ensure that nothing gets missed and that the system is configured to meet your unique requirements. Because you already have existing business processes reflected in Acumatica, a risk-free, structured implementation process is critical to ensure that everything is mapped to the new system and data can flow between the two databases correctly.

7 Keys to choosing the right implementation partner Brochure

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MYOB Acumatica integrations and customisations

There is a vast array of specially developed connected services that can integrate with MYOB Acumatica to create a technology ecosystem. These systems are specifically developed to meet individual industry or departmental requirements and can further improve efficiency. MYOB Acumatica integrations and customisations allow you to build a truly custom system for your organisation.

MYOB Acumatica (Advanced) FAQs

MYOB Acumatica is a sophisticated software platform. Naturally, this leads to many frequently asked questions.

Is Acumatica the same as MYOB Acumatica?

Yes – the Acumatica Cloud ERP and MYOB Acumatica are the same core solution. MYOB Acumatica is built on the same foundation as Acumatica. Acumatica is the engine that powers MYOB Acumatica. They share the same user-friendly interface, strong financial suite, integrated modules, and industry editions. The two systems do have some small differences. MYOB Acumatica has been customised and developed to meet the specific local needs of Australian and New Zealand organisations. This includes local tax and compliance, as well as the MYOB Acumatica Workforce Management add-on to the payroll module.

Why can’t I use Acumatica in Australia and New Zealand?

How long does an MYOB Acumatica Implementation project take?

The length of an MYOB Acumatica implementation varies depending on your individual requirements. You should anticipate a minimum of 3 months for the entire implementation project, from design through to go-live.

Your relationship with an implementation partner should be a lifetime one. Choose the implementation partner not only with the skills to customise MYOB Acumatica to meet your requirements, but who will be there to support you through your lifetime journey with the system.

Do you offer MYOB Acumatica training for users?

MYOB Acumatica Training is essential to get the most out of your system. Our goal is to help you become self-sufficient on your system when you go live. Training is included as part of the MYOB Advanced implementation project. However, for new starters or those who need a refresher in their system we also offer supplementary online training. In the case of MYOB Advanced, because every system is so different and unique, we curate ad-hoc training to suit your specific build requirements.

Because of the overlap in functionality and user interface, MYOB Acumatica users may find high-level Acumatica training useful in growing their system knowledge. However, they should be wary of local compliance requirements and specific customisations in MYOB Acumatica that may not be present or documented in Acumatica. Likewise, Acumatica’s development is usually 6 months ahead of MYOB Acumatica’s. Newer Acumatica features may be yet to be released in MYOB Acumatica.

The Kilimanjaro Consulting Training Portal is a hub for virtual MYOB training resources created specifically for MYOB Acumatica users.

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What kind of MYOB support do you offer?

The support team at Kilimanjaro Consulting are MYOB Acumatica experts. They follow a structured methodology to minimise risk and ensure your system works perfectly when the ticket is closed. Our team will always submit a written quote before undertaking any work, to ensure our support costs are clear and transparent.

Continuous support and Business Process Improvement help you get the most out of your investment in MYOB Acumatica. Support rates are typically bundled into packages; however, you could also opt to pay for support by the time spent to resolve your problem – usually at a more expensive rate.

What are the costs involved in implementing MYOB Acumatica?

Just like the implementation timelines for MYOB Acumatica, the implementation costs also vary from organisation to organisation.

Every MYOB Acumatica site is different, and the price reflects this. Because you only pay for the modules you use, and every organisation will use the system differently and with a different number of users, the final cost will vary drastically.

Considering the complexity of implementing MYOB Acumatica alongside your existing Acumatica platform, an MYOB Acumatica implementation could cost between $70k and $120k AUD. However, this will vary depending on the individual requirements; more complex organisations could fit outside this range. Ongoing licence fees range between $5k to $15k AUD per month.

Your organisation may be more or less complex than the exemplar. The best way to find out how much it will cost is to talk to an expert. Our team will attempt to understand the uniqueness of your organisation, how MYOB Acumatica can best meet your needs, and provide a quote for implementation and ongoing licences and support.

How will Kilimanjaro Consulting help my organisation adopt MYOB Acumatica?

You may not have gone through an MYOB Acumatica implementation before, but we have. Kilimanjaro Consulting places a supreme focus on the minimisation and mitigation of risk in your implementation. We follow a systematic framework to guide clients and the implementer step-by-step through the process. Without a structured implementation methodology, the speed and sequence of steps will be confused, resulting in frustration and dissatisfaction. A structured methodology incorporates the lessons learned from experience, ensuring that the same mistakes will not be made again.

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Get in touch today

If all of this new data and information is not brought together into your current processes, you limit the ability to pull together reports and see the full picture of your organisation’s health. New locations bring an increased need for more timely and relevant management reporting across the business, with greater visibility of remote local operations. Management needs to be able to make fast, informed decisions about the new locations to see what is working and what needs review compared to the established process. Each new location will have its own unique relationship with the market. Being able to factor those requirements into your process and report on the visible effects is a key step in making the new location stick.

To start a conversation about how MYOB Acumatica can support your organisation’s expansion into Australia and New Zealand, email sales@kilimanjaro-consulting.com or call 1300 857 464 (AU) or 0800 436 774 (NZ).