A Breakdown of MYOB Exo

What the system does well, what it could improve on and who it is best suited to

MYOB Exo is a mature and long-standing ERP option for the growing small to medium-sized business. It is simple to use, flexible and highly configurable, allowing it to meet the needs of many businesses now and into the future. However, MYOB Exo is not without its shortfalls and we make sure to acknowledge them so that you can make the best decision for your business.

We also have a page dedicated to reviewing other ERP packages so that you can see how MYOB Exo fits into the greater market.

What does MYOB Exo do well?

  • Full financial control of General Ledger (GL), Receivables and Payables
    • Full multi-currency in all ledgers
    • Flexibility of Account Structure
      • Divisionalisation (e.g. branches)
      • GL Ledger sub-codes
      • A range of Control Accounts
    • Accountants Assistant and many inbuilt audit procedures
    • Easy extraction of data, which can be pulled from any area of your business
  • Platform that allows deep integration
    • Individual modules for MYOB Exo integrate seamlessly to give you a single source of truth for your data
    • Documented Application Programming Interface (API) for back end integration
    • Enhance your MYOB Exo system by integrating best of breed connected services
    • Social media integration
  • Multi-company licence structure
    • Unlimited additional companies based on licence
    • Consolidation module allowing 2 or more additional companies to be merged into a single P&L and Balance Sheet
  • Modern MS SQL database
    • Flexible and easily configurable platform
    • Increases the security of your data
    • Industry Standard for on-premise databases
    • Scalable to any size
    • Indexed for high-speed data
    • Ease of access for simple or complex integration to 3rd party systems
    • All of your MYOB Exo modules can be stored in a single database
    • Ability to add up to 36 extra fields of data to all DR/CR and Job Costing records if needed
  • Suite of over 300+ reports
    • Get a detailed look at all of the data your ERP system is collecting
    • Reports over any period, and across financial years
    • Ranges from simple summary reports to detailed
  • Advanced inventory control
    • Multiple ways to define and categorise stock
    • Forecast based purchasing
    • Full demand planning for inventory
      • Economic Order Quantity capability for better stock control
      • Min Max
      • Dimensions and weights
      • Landed Cost calculation in real time
      • Detailed reporting on key factors
        • Slow movers
        • Past use by date
      • Multi-location
    • Bill of Materials and Works Orders; for manufacturing
    • Full serial number tracking (warranty) and Batch Tracking
      • Goods In
      • Goods Out
    • Full margin management by stock item, category etc
    • Pricing Flexibility
      • Different price rules and procedures for each Debtor or SKU
      • Volume based sales discounts
      • Full parent-child relationships
  • Job Costing
    • Quote for job
    • Track materials, time and resources by job
    • Resource Management
    • Gantt Chart, for planning and
    • Multiple billing methods
      • Do and Charge
      • Progress
      • Contract amount
      • Percentage
    • Controls retentions or Bank Guarantees
  • Serviceable Units
    • Track you and your customers equipment
      • Track next service
      • Full-service history
  • CRM
    • Control Sales funnel
      • Leads
      • Opportunities
      • Activities
      • Quotes
      • Sales Orders
    • Exo on the Go app for sales interface with customer
  • Fixed Assets
    • Full asset tracking
      • Book and Tax depreciation posted to GL
  • Licences are concurrent and can be purchased individually for maximum flexibility
  • Long term place in the market
    • MYOB Exo is stable and reliable, having met the needs of businesses for well over a decade
    • MYOB Exo receives regular updates to add in new functionality
    • Community feedback (via your channel partner) impacts the future of the product
  • Cost-effective solution
    • Delivers automation
    • ROI achieved quickly
    • Easy navigation between screens and windows

MYOB Exo in the Cloud

MYOB Exo is a well-recognised on-premise ERP system. However, the demands of the modern world necessitate cloud-based access for your systems and data. While the core of MYOB Exo will always remain on-premise, ExoHosted has been developed to bridge the gap and give you reliable, remote access to your ERP system.

ExoHosted represents the next step in accelerating your business to heights previously unimaginable, at a reasonable cost. You can rest assured that your server is in a highly reliable, modern, and automated environment managed by our hosting division.

Advantages of MYOB ExoHosted:

  • Data sovereignty
  • Access 24/7 with any device, anywhere and anytime
  • The choice of any operating system
  • Simple service consumption – no need to be ‘tech infrastructure savvy’
  • Zero capital expenditure and reduced operational costs. All costs are bundled into a monthly subscription
  • Simplified IT network and services
  • No more managing firewalls, patches, viruses or server failures.

Visit our more detailed page to find out more about how ExoHosted can be integrated into your business!

Who can benefit from MYOB Exo?

MYOB Exo is a perfect solution for those companies who have outgrown their small bookkeeping system i.e. Xero, Accountright etc. They are thinking about transitioning from their current software as they find that they are spending a lot of time in Excel, or doing multiple manual tasks that could be automated.

Also, they need solid management reporting to run the business and greater flexibility in stock control and job and project management.

MYOB Exo fits all industries and all businesses and it is highly configurable, and has Job Costing as an add on rather than a core offering for those companies not involved in projects.

It is equally at home in an inventory environment of the service based environment and the designed work flow will reflect the customer needs

  • Stock-based business
  • Service-based business
  • Businesses formed on a group/multiple entity structures
  • Importing/Exporting based business
  • Mid-sized/ larger and growing companies
  • Not for profits with complex General Ledger Requirements
  • The software is highly configurable and can be applied across industries

What MYOB Exo could do better

It is important to know the differences between different ERP packages, how they are designed and how the platform can affect usability.

  • The Point of Sale module falls behind other POS options in the market
    • It lacks touch screen and offline capability
  • Manufacturing resource planning
  • Cash flow forecasting
    • Recent updates have introduced cashflow management reports, but forecasting is only possible with either custom reporting or integrated connected services
  • First In First Out Stock management, although this is usually not a highly desirable feature for businesses of this size
  • Unable to post future dated transactions
  • May be perceived as an expensive solution for small sites (1-2 user sites)
  • A Bill of Materials that can take multiple levels into account
  • Branch based balance sheets
  • A web-based CRM. Exo-on-the-Go covers part of this requirement, however a
  • Multi-bin locations per product per location

MYOB Exo is always being updated and reviewed to ensure that it provides the best functionality possible, now and in the future. You can read about recent updates and new features here.

If you have any enquiries, please call us on 1300 857 464 (AU) or 0800 436 774 (NZ), or email us at sales@kilimanjaro-consuting.com.

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