Toby’s Estate

Toby's Estate worked cohesively with Kilimanjaro to assess their requirements and learn how EXO could help their business

Recognising the limitations of their outdated system, Toby’s Estate opted to implement MYOB Exo to accommodate their expanding operations. They worked closely with Kilimanjaro Consulting who evaluated their needs and provided a more detailed level of information and consolidated reporting.

Who is Toby’s Estate?

Toby’s Estate delivers freshly roasted coffee blends to cafes, restaurants, delis, and offices across Australia on a weekly basis. The company was established by Toby Smith in 1998 as a boutique supplier of distinctive high-altitude Arabica coffees. In addition to their wholesale operations, they now run training courses for baristas through an Espresso School, as well as several retail café outlets. They also sell a wide range of both domestic and commercial equipment.

What catalysed the switch to MYOB Exo?

Toby’s Estate had been previously using QuickBooks for general ledger and financial reporting. However, as the business grew, its need for a more detailed level of information and consolidated reporting also increased. Toby’s Estate was in need of a new business management system to manage growth, so they engaged with software implementer Kilimanjaro Consulting. After being brought through the low-risk implementation methodology and data migration strategy, Toby’s Estate decided to move forward with the implementation process. The approachable and adaptable nature of the Kilimanjaro team was appreciated by everyone at Toby’s Estate, helping simplify a complex implementation.

Toby’s Estate’s Trusted Implementation partner

Kilimanjaro Consulting is ANZ’s largest, most experienced, and most skilled team of MYOB Exo consultants. When Toby’s Estate decided to implement MYOB Exo, they chose Kilimanjaro Consulting as their partner of choice. We worked to understand Toby’s Estate’s workflows and customise the software to meet their specific needs. We follow a structured implementation methodology, and combined with the skills, knowledge and support of our team, we are able to guide you through the implementation process. At Kilimanjaro Consulting, we pride ourselves on being technology Sherpas, focused on building long-term relationships with clients and maintaining that partnership as their business grows. We take pride in Toby’s Estate’s success and look forward to our continued partnership. 

What changes followed the decision?

The Toby’s Estate team were immediately impressed by MYOB Exo’s implementation. They experienced increased visibility and improved efficiencies across stock control, warehouse, and manufacturing processes. By involving staff in decisions along the way, there was little resistance to the new system once it was up and running. The team was ready to move on from its previous software and limitations. They found the new system intuitive and easy to use. The ability to calculate the true cost of goods in MYOB Exo has been a welcome addition to their process. By calculating exactly how much each product cost them to produce, they have cut a third of their tea range and rationalised their coffee range by 20-30%. The added visibility has made a major difference, enabling Toby’s Estate to adjust prices and increase profits.

How are they now?

Aside from data volume issues, a major factor influencing Toby’s Estate’s decision to implement a new solution was the need for more robust inventory management. Inventory management in MYOB Exo was intuitive and easy to use. Instead of doing a stock take once a month, they can do it whenever they want, at the touch of a button. This added functionality provides them with a much clearer view of how efficient they are with manufacturing. Toby’s Estate has recently expanded from sourcing from all domestic suppliers, to a combination of international and domestic. MYOB Exo’s multi-currency functionality has made this process smooth.

How do I achieve a successful MYOB Exo implementation?

A successful MYOB Exo Implementation depends on 3 critical risk:

  1. Software Risk
  2. Implementer risk
  3. Self-Inflicted Risk

You can reduce your risk by selecting the right implementation partner. Although there are many different partners to choose from, you need the one that will work with you every step of the way. Managing risk is an important part of an implementation; selecting a low-risk partner is critical to a lifetime of success with your Business Management system.

Kilimanjaro Consulting ticks all the boxes when it comes to choosing the right partner:

Kilimanjaro Consulting is the largest and most experienced implementer of MYOB’s Enterprise-level business management, accounting, payroll, and workforce management solutions: MYOB Advanced and MYOB Exo. We are experienced, low-risk implementers, helping organisations improve efficiency in their businesses through the use of clever, innovative, and proven technology.

Free resources to help you further

ERP Selection Process eBook

If you are ready to start your Business Management System journey, choose Kilimanjaro Consulting as your trusted implementation partner. If you don’t know where to start, download our free E-Book that will take you through everything you need to consider and what to be wary of during this process.

To learn more about how MYOB Exo has helped Toby’s to improve visibility and remove manual processes, download the PDF from the panel to the right. To learn more about the MYOB Advanced product, visit the page here. Contact our team at or call 1300 857 464 (AU) or 0800 436 774 (NZ) to discuss your unique requirements. 

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