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MYOB Acumatica – All you need to know
MYOB Solutions for Not-for-Profit and Charitable Organisations

MYOB Solutions for Not-for-Profit and Charitable Organisations

Q: Where can I learn more about MYOB Advanced for charities and NFPs?

The Kilimanjaro Consulting teams are experts in MYOB Advanced and how it can be used to improve efficiency in Not-for-profit organisations. Download our free resources, or book a free, no-obligation consultation with one of our friendly and experienced MYOB Advanced consultants. Discover how our team can support your organisation in your journey up the technology mountain.

Drive efficiency while serving the community with MYOB Advanced for not-for-profit organisations.

Not-for-profit and charitable organisations depend on secure and compliant data in combination with a robust suite of tools to manage their operations.

Why make the change to a connected business management platform

Not-for-profit organisations face unique complexities and compliance requirements. Small-business accounting software or ill-suited systems create efficiency bottlenecks and take your focus away from your core purpose. Common pain points that your not-for-profit organisation may be facing are:

Poor visibility of funding acquittals,
Lack of timely reporting to boards, management, or other stakeholders,
Data and compliance management split across multiple disconnected systems,
Mistakes arising from an over-reliance on manual processes, or
A growing team that is becoming increasingly difficult to onboard and manage.

MYOB Advanced is a modern, powerful, secure business management platform that can be configured to meet the needs of complex not-for-profit organisations. Providing services can be challenging, but with MYOB Advanced can help your organisation improve in areas such as:

Streamlining processes
Managing donors and volunteers
Accessing organisational data
Connecting people with teams

What is MYOB Advanced?

MYOB Advanced is a cloud-based Business Management Platform localised by MYOB and powered by Acumatica – the world’s fastest-growing ERP system. It provides Not-for-Profit and charitable organisations with a comprehensive set of tools for financial management, project accounting, auditability and governance, customer service, and more. The software is designed to streamline business processes, automate tasks and other business events, and provide real-time insights into key performance indicators (KPIs). It is suitable for larger or complex Not-for-Profit organisations and can be customised to suit your specific requirements.

MYOB Advanced benefits for Not-for-Profits

There are many reasons why the best ERP for nonprofit organisations is MYOB Advanced:

Spend more time helping your target groups and less time managing spreadsheets and manual processes,
It is built for the cloud so your team can work remotely and from any device,
Identify inefficient processes to make the most out of revenue, government grants and donations with project accounting,
Achieve full visibility over funding acquittals, resources, service delivery, multi-entity consolidation, and budget management,
A streamlined procurement process to make accurate and competitive project bids,
Deliver timely, accurate and highly segmented financial reports to donors, stakeholders, board members, and management,
Track compliance requirements across your organisation within a single system.
Manage and pay your entire team, including contractors and volunteers, from a single integrated platform with MYOB Advanced Payroll and Workforce Management.

Importance of local software

There are many benefits to using a system that has been designed for your local region. All the idiosyncrasies of doing business in Australia and New Zealand will be familiar to you but not to overseas vendors. Their systems are not built to reflect the complexities that a local vendor is more familiar with. MYOB Advanced has been specifically customised to meet the needs of Australian and New Zealand organisations and is fully compliant in both countries.

MYOB is a stable and reliable local vendor. Your investment aligns you with other NFP and charitable organisations that are already using MYOB Advanced and support a mainstay in the ANZ market.

MYOB Acumatica Information Pack eBook

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MYOB Advanced Features for Not-for-Profits

The key features of MYOB Advanced for not-for-profits and charitable organisations are:

Financial management
Customer service
Inventory Management
Project accounting
MYOB Advanced Mobile app
Integrated payroll and workforce management

Financial Management

MYOB Advanced has the financial tools you need to create board reports easily and track revenue across multiple sources and entities. It has support for multi-currency, multiple entities and multiple languages and can manage complex organisational structures. MYOB Advanced collects data in real time across your organisation. Dashboards and reports are always up to date so you can see a clear, accurate picture of your organisational health.

Customer Service

MYOB Advanced provides a 360-degree view of your customer activities and records. Track your donors and members within a single integrated database to get a clear picture and maintain auditability. Take your customer service to the next level with automated activities based on the critical customer information stored in your MYOB Advanced Customer Relationship Manager (CRM). MYOB Advanced can also integrate with best-of-breed CRM solutions like SalesForce or HubSpot.

Inventory Management

Improve tracking and management of your inventory, supply chain, and distribution with MYOB Advanced. Manage stock across multiple sites and locations with full visibility.

Project Accounting

Projects-based accounting is a key feature for not-for-profit organisations. Ensure every dollar that is donated is being spent effectively and appropriately. Track donations and grants across multiple projects and receive automatic alerts when projects are at risk of going over budget, to help keep everything on track.

Payroll and Workforce Management

With the integrated MYOB Advanced Payroll (formerly People) module, you can bring HR, operations, and payroll into one place. MYOB Advanced Payroll is an all-in-one management tool that calculates finances and labour costs, analyses trends, and creates detailed reports – all in real-time and integrated into MYOB Advanced Business. It handles multiple pay groups and frequencies, leave requests and approvals, and automated onboarding.

MYOB Advanced Workforce Management

Bring onboarding, rostering, timesheets, and payroll together in one seamless, automated solution. MYOB Advanced Workforce Management is an add-on module to MYOB Advanced Payroll that improves the efficiency of even more of your administrative processes.

Mobile app

Access MYOB Advanced from any browser or via the MYOB Advanced OntheGo app. Team-based collaboration improves dramatically when working in the cloud. You can work knowing the data you are using is up to date and consistent across different teams and workflows – no matter where you sign in.

The integration of these modules within MYOB Advanced (Acumatica) promotes data consistency, reduces manual data entry, and supports informed decision-making across different areas of the institution. It allows for seamless sharing of information among departments, leading to improved collaboration and efficiency.

Overcoming the roadblocks of ERP implementation

A successful MYOB Advanced implementation relies on managing risk. Not-for-profit organisations should be aware of the 3 types of risk:

Software risk
Implementer risk
Self-Inflicted risk

MYOB Advanced is a reliable, stable, well-supported, powerful ERP system. It is well established as a good fit for the NFP industry and has shown a strong return on investment for other organisations. To manage implementer risk, engage the services of a trusted, experienced, low-risk implementation partner.

Self-inflicted risk is perhaps the hardest aspect of implementation for NFP organisations to manage. Typically, the industry is held back by low budgets, a lack of confidence and willingness to invest in operational solutions, and time constraints. It can be difficult to justify the allocation of funds to a new implementation as it takes the focus away from helping your target groups. However, demonstrating financial responsibility and accountability is the key to securing new funding and larger revenue streams. MYOB Advanced lets you share accurate, useful information quickly with total control over business costs and key functions. The efficiency and accountability gains from a MYOB Advanced implementation will pay dividends for the future of your organisation.

The Kilimanjaro Consulting team can help you manage the three areas of risk, ensuring a successful implementation and a strong return on your investment.

Software Implementation Risk Guide Brochure

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Our Services – we help you so you can help others

Kilimanjaro Consulting is the largest and most experienced implementer of MYOB Advanced Business across Australia and New Zealand. We are skilled, low-risk implementers helping businesses overcome their challenges through the use of clever, innovative and proven technology. Our dedicated team takes the time to truly understand your organisation and customise MYOB Advanced to meet your requirements. We are experienced in implementing MYOB ERP for nonprofits and charitable organisations.

MYOB Advanced Implementation

MYOB Advanced is a complex, sophisticated business management platform. It requires in-depth solution design and configuration to meet your requirements and to add the most value to your organisation. While an MYOB Advanced implementation may seem like a daunting project, you can engage an expert implementation partner to guide you through to a successful outcome.

MYOB Advanced integrations and customisations

There is a vast array of specially developed connected services that you can integrate with MYOB Advanced to create a technology ecosystem. These systems are specifically developed to meet individual industry or departmental requirements and can further improve efficiency. MYOB Advanced integrations and customisations allow you to build a truly custom system for your organisation. The skilled Kilimanjaro Consulting team can build an integrated with the National Disability Insurance Scheme (NDIS) in Australia. This connection streamlines your claim and compliance requirements and has led to significant efficiency improvements for our other NFP clients.

Business Process Improvement

Business Process Improvement (BPI) is a systematic approach to helping an organisation optimise its processes and improve efficiency. BPI is an integral part of any implementation. There must be an overall improvement in your processes, otherwise, your investment in new software is suboptimal.

Targeted areas for BPI typically include:

Automating manual processes and workflows
Validate data integrity
Improved reporting capabilities
System integrations if applicable and
Process efficiency

MYOB Acumatica Ultimate Compilation of Tips and Tricks eBook

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MYOB Advanced Training and Support

Kilimanjaro Consulting provides in-depth MYOB Advanced training as part of our implementation process, as well as long-term guidance and support for our Not-for-Profit clients.

We understand it is crucial to empower your team with the right skills and knowledge to use your systems effectively. Training avoids wasting time and resources that cause inefficiencies within even the simplest of processes. We have a dedicated training portal for on-demand MYOB Advanced training options, as well as the skills to create bespoke training that is specific for your site and workflows.

Visit the Kilimanjaro Consulting Training Portal

The MYOB Support Sherpas will help guide you to the best possible solution if and when you face challenges with your systems. With decades of experience between them, the MYOB Support team take a collaborative approach when solving your issue. All Not-for-profit MYOB Advanced clients can log and track support tickets through the dedicated MYOB Advanced Support Portal.

For any MYOB Support case, we follow a structured methodology to minimise risk and solve your problem efficiently. Our MYOB Advanced Support team has developed a robust knowledge base grounded in their real experiences in finding solutions for our clients. Knowing more about your issue gives the team the ability to consider multiple resolutions. No matter if the query is small or large, our team will always endeavour to provide the best solution.

MYOB Advanced Not-for-Profit Case Studies

Living My Way is a Not-For-Profit (NFP) organisation supporting those with disabilities since 1992. They enable their members to live self-directed, independent lives by empowering them to find support workers to fit their needs – so they can live their way. Living My Way operates across NSW, ACT, and QLD with approximately 370 members. They struggled with managing multiple sources of funding across different revenue streams in their old accounting system. The introduction of the National Disability Insurance Scheme (NDIS) added even more complexity to their systems and processes.

Living my Way chose to implement both MYOB Advanced Business and MYOB Advanced Payroll to support their organisation into the future due to its cost-effectiveness compared to other systems. They can now bulk process invoices and report on multiple revenue streams while saving 1.5 full-time employees (FTE) in the process. Claims to the NDIS are processed automatically with no manual input from the payroll team. Our skilled team created a detailed integration between Living My Way’s timesheet software and the NDIS.

MYOB Advanced Not-for-Profit FAQs

MYOB Advanced is a complex and fully featured business management platform. Naturally, this leads to many frequently asked questions.

Where can I learn more about MYOB Advanced for charities and NFPs?

How long does an MYOB Advanced implementation take?

The length of an MYOB Advanced implementation varies depending on your individual requirements. You should anticipate a minimum of 3 months for the entire implementation project, from design through to go-live.

Your relationship with an implementation partner should be a lifetime one. Choose the partner with the skills to get the implementation right the first time, customise MYOB Advanced to meet your requirements, and support you through your lifetime software journey.

Do you offer MYOB Advanced training for NFPs?

MYOB Advanced Training is essential to get the most out of your system. Our goal is to help you become self-sufficient on your system when you go live. However, for new starters or those who need a refresher in their system we also offer supplementary online training. In the case of MYOB Advanced, because every system is so different and unique, we curate ad hoc training to suit your specific build requirements.

What kind of MYOB Advanced support do you offer?

The support team at Kilimanjaro Consulting are MYOB Advanced experts. They follow a structured methodology to minimise risk and ensure your system works perfectly when the ticket is closed. Our team will always submit a written quote before undertaking any work, to ensure our support costs are clear and transparent.

Continuous support and Business Process Improvement help you get the most out of your investment in MYOB Advanced. Support rates are typically bundled into packages; however, you could also opt to pay for support by the time spent to resolve your problem – usually at higher rates.

What are the costs involved when implementing MYOB Advanced for NFPs?

Just like the implementation timelines for MYOB Advanced, the implementation costs also vary from organisation to organisation.

Every MYOB Advanced site is different, and the price reflects this. Because you only pay for the modules you use, and every organisation will use the system differently and with a different number of users, there will be variance between companies for the final cost.

An MYOB Advanced implementation will typically cost between $50k and $100k depending on the individual requirements. More complex organisations could fit outside this range. Ongoing licence fees typically range between $2k to $5k per month.

Your organisation may be more or less complex than the exemplar. The best way to find out how much it will cost is to talk to an expert. Our team will attempt to understand the uniqueness of your organisation, how MYOB Advanced can best meet your needs, and provide a quote for implementation, ongoing licences and support.

How will Kilimanjaro Consulting help my organisation to adopt MYOB Advanced?

You may not have gone through an implementation before, but we have. Kilimanjaro Consulting places a supreme focus on the minimisation and mitigation of risk in your implementation. We follow a systematic framework to guide clients and the implementer step-by-step through the process. Without a structured implementation methodology, the speed and sequence of steps will be confused, resulting in frustration and dissatisfaction. A structured methodology incorporates the lessons learned from our extensive experience, ensuring that the same mistakes will not be made again.

Get in touch today

The Kilimanjaro Consulting team are experts in configuring MYOB Advanced to meet the needs of not-for-profit and charitable organisations. MYOB Advanced is a suitable and proven business management platform in the NFP industry. It provides a strong return on investment while also improving efficiency and visibility of your most important data. Contact us to organise a free, no-obligation assessment of your organisation and whether MYOB Advanced is right for you.

Schedule a consultation

To start a conversation about how MYOB Advanced can improve efficiency in your NFP organisation, email sales@kilimanjaro-consulting.com, or call 1300 857 464 (AU) or 0800 436 774 (NZ).