ERP Software for Project Management and Accounting

Deliver projects on time and to budget with MYOB Advanced.

Precision, timeliness, customer communication, and adaptability are key areas of focus for project-based companies. Relying on manual processes to manage billable and non-billable timesheets, expenses, and multi-entity consolidation can hamper your efficiency and waste valuable resources. You risk errors and wasted time that can affect your ability to deliver the project on time and within budget. To get ahead and stay ahead of your competition, you need a software solution that can support your entire organisation. Large, complex, project-centric organisations use MYOB Advanced (Acumatica) to meet their enterprise-level project management, project accounting, communication, and reporting needs.

What is MYOB Advanced for project-based companies?

MYOB Advanced is a modern, powerful, secure business management platform that can be configured to meet the needs of complex project-focused organisations. It is a cloud-based Business Management Platform localised by MYOB and powered by Acumatica – the world’s fastest-growing ERP system. It provides project-based organisations with a comprehensive set of tools for financial management, project accounting, expense management, revenue recognition, auditability and governance, customer service, and more. The software is designed to streamline business processes, automate tasks and other business events, and provide real-time insights into key performance indicators (KPIs).

MYOB Advanced is customisable and configurable based on its range of integrated modules and dedicated industry editions. Depending on your unique organisation, you may find that the Projects module of MYOB Advanced or a dedicated industry edition such as MYOB Advanced Construction or MYOB Advanced Professional Services is the best fit for your requirements. These different configurations all share common financial management, customer relationship management (CRM) and payroll and workforce management functionalities but differ in the way they can manage projects and job costs, estimations, compliance, and more.

MYOB Advanced has the functionality to support professional services organisations, engineering firms, marketing companies, law firms, and not-for-profit organisations.

MYOB Advanced Projects Module

The MYOB Advanced Projects module supports integrated project management functionality alongside powerful finance and CRM. It can manage the costs and profitability of your current projects with better planning and quoting for your future jobs.

  • Real-time visibility of billing, time, and expenses. Updated via the cloud so everyone is always working with the same data,
  • Support for external contractors, so all your data stays in one place,
  • The best predictor for future jobs is the ones you just completed. Use all the information on hand to provide accurate quotes based on data, not guesswork.

MYOB Advanced Construction

MYOB Advanced Construction gathers data from across your entire operation to give a clear picture of organisational health. Whether it is reduced administration time, greater control of costs, or real-time reporting, MYOB Advanced Construction will improve efficiency in your organisation. MYOB Advanced Construction provides an extensive suite of connected engineering business applications, such as:

  • Job costing
  • Project management
  • Commitments and retentions
  • Daily field reports
  • Compliance and document management
  • Estimating and bidding
  • Reporting and analytics
Complete Construction Solution. MYOB Advanced has finance/distribution and construction and project management functionality to support the entire organisation.

MYOB Advanced Professional Services

MYOB Advanced Professional Services Edition recognises the unique challenges faced by professional services organisations. It is a seamless and scalable platform for enhanced efficiency, resource management, and client satisfaction. MYOB Advanced Professional Services is based on connected functions to better maintain client satisfaction and deliver projects on time and within budget:

  • Job management,
  • Finance management
  • Billing and Work in Progress (WIP)
  • CRM and Marketing
  • Advanced Payroll
  • Payroll expense allocations

MYOB Advanced benefits for project accounting

There are many key benefits that make MYOB Advanced the best ERP for project management:

  • Track multiple projects across multiple locations in real time,
  • Upload and track expenses with automated approval pathways,
  • Client information is organised and stored in one place, alongside billing and project information,
  • Multi-entity data management with support for intercompany and cross-company functionality,
  • A configurable, flexible Chart of Accounts with a subaccount structure that can be customised to fit your requirements,
  • Create a truly connected organisation, with different departments, entities, and groups working with the same data in real time,
  • Accurate forecasting and planning capability with real-time insights into project costs, profitability, and progress for improved estimates and bidding,
  • Cloud-based data encryptions securely access data from anywhere, at any time,
  • Manage and pay your entire team from a single integrated platform,
  • Control project costs by tracking spending and providing alerts when you risk going over budget,
  • Automate bank reconciliations with Bank Feeds functionality to facilitate a flexible billing process, including time and materials, fixed prices, and milestone billing,
  • In-built fixed asset management,
  • Deliver timely, accurate and highly segmented financial reports to board members and management,
  • Scalable with additional modules and licences to meet your organisation’s changing needs,
  • Cash flow improvements from the convenient monthly subscription cost,
  • Integrate a range of third-party add-on products to maintain a single source of truth for your data and enhance core functionality,
  • Multi-device accessibility – view your data from anywhere and at any time on any device,
  • Track compliance requirements across your organisation within a single system.
MYOB Advanced Projects Dashboard

Importance of local software

There are many benefits to using a system that has been designed for your local region. All the idiosyncrasies of doing business in Australia and New Zealand will be familiar to you but not to overseas vendors. Their systems are not built to reflect the complexities that a local provider is more familiar with. MYOB Advanced has been specifically customised to meet the needs of Australian and New Zealand organisations.

MYOB is a stable and reliable local vendor. Your investment supports a mainstay in the Australian and New Zealand markets, as well as giving your organisation the local tools to surpass your competition.

MYOB Advanced features for project-based companies

Using an ERP for project management empowers your team to embrace efficiency and connects your data silos in one single source of organisational truth.

Resource management

MYOB Advanced gives complete visibility of your financial and non-financial resources, including those available or already allocated for projects. Real-time updates simplify the resource tracking process, with automated alerts to notify you when the budgeted resource is near consumption. Use these insights to predict and track future revenue throughout a project’s progression.

Expense tracking

MYOB Advanced simplifies the allocation of payroll expenses across specific projects or General Ledger accounts, eliminating the need to manually duplicate data across systems. Expenses, including payroll costs, can be allocated to project accounts, giving accurate costs for each individual project. Project expenses can be viewed and tracked in real time. Reduce manual data entry and speed up your accounting processes by automating bank feeds and creating predefined expense claims.

Task management

Manage and access complex client details with multi-entry and multi-location support, all in a central CRM. Capture and track new prospects as you nurture opportunities through to engagements. Keep in touch with your clients with newsletters, email campaigns, and notifications on mass or send them to specific clients and segments with marketing automation. Live dashboards help to track WIP jobs and due dates across the team, so everyone is up to date with the same project information.

Project budgeting

Build accurate budgets using information gathered from previous projects and jobs. Comparisons between budgets and actuals can be made in real time, supporting your decision-making and letting you make adjustments before budget issues become significant problems. Having an understanding of the resources that go into a project’s budget also allows you to plan and manage your team’s capacity.


Flexible billing arrangements let you bill materials and labour based on the type of work performed, project requirements or customer. Plus, your employees, partners and contractors can log timesheets anytime, anywhere.

Mobile App

Access MYOB Advanced from any browser or via the MYOB Advanced OntheGo app. Team-based collaboration improves dramatically when working in the cloud. You can work knowing the data you are using is up to date and consistent across different teams and workflows – no matter where you sign in.

Payroll and Workforce Management

With the integrated MYOB Advanced Payroll (formerly People) module, you can bring HR, operations, and payroll into one place. MYOB Advanced Payroll is an all-in-one management tool that calculates finances and labour costs, analyses trends, and creates detailed reports – all in real-time and integrated into MYOB Advanced and your General Ledger. It handles multiple pay groups and frequencies, leave requests and approvals, and automated onboarding. MYOB Advanced Payroll can handle the complexities of your project payroll requirements.

MYOB Advanced Workforce Management

Bring onboarding, rostering, timesheets, and payroll together in one seamless, automated solution. MYOB Advanced Workforce Management is an add-on module to MYOB Advanced Payroll that improves the efficiency of even more of your administrative processes.

Adaptable software for every professional services organisation

The MYOB Advanced platform has a range of integrated modules to meet your organisation’s specific requirements. You only include the modules you need, and they are individually customised to suit your workflows and processes. Modular systems are scalable to meet your changing requirements and can be added in even after your implementation as you continue to grow.

MYOB Advanced also supports the integration of third-party add-on solutions to further improve efficiency. Industry-specific products can be integrated to address specific functionality areas and create a unique system to match your unique requirements.

MYOB Advanced modules

The integration of these native modules within MYOB Advanced (Acumatica) promotes data consistency, reduces manual data entry, and supports informed decision-making across different areas of the institution. It allows for seamless sharing of information among departments, leading to improved collaboration and efficiency. With MYOB Advanced, you can create a digital platform from which you can manage your entire organisation.

Overcoming the risks of ERP implementation

A successful MYOB Advanced implementation relies on managing risk. Project-based organisations should be aware of the 3 types of risk:

  1. Software risk
  2. Implementer risk
  3. Self-Inflicted risk

MYOB Advanced is a reliable, stable, well-supported, powerful ERP system. It is well established as a good fit for project accounting due to its robust financial, intercompany, and multi-currency features and configurable subaccount structure. It has shown a strong return on investment for other organisations. To manage implementer risk, engage the services of a trusted, experienced, low-risk implementation partner.

Self-inflicted risk is perhaps the hardest aspect of an implementation for project management organisations to manage. Typically, the industry is held back by time constraints, tight budgets, and a lack of confidence and willingness to invest in business-wide operational solutions. It can be difficult to justify the allocation of funds to a new implementation as it takes the focus away from your latest projects. However, the efficiency gains from implementing MYOB Advanced can be substantial and lead to improved revenue and profitability in the future. Investigate the best ways to build an internal implementation team, including setting your project champion in our guide to building the best team for your implementation.

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The Kilimanjaro Consulting team can help you manage these three areas of risk, ensuring a successful implementation and a strong return on your investment.

Our Services

Kilimanjaro Consulting has the largest and most experienced team of MYOB Advanced implementation consultants across Australia and New Zealand. We are skilled, low-risk implementers helping businesses overcome their challenges through the use of clever, innovative and proven technology. Our dedicated team takes the time to truly understand your organisation and customise MYOB Advanced to meet your requirements. We are experienced in implementing MYOB Advanced for project-based companies.

MYOB Advanced Implementation

MYOB Advanced is a complex, sophisticated business management platform. It requires in-depth solution design and configuration to meet your requirements and to add the most value to your organisation. While an MYOB Advanced implementation may seem like a daunting project, you can engage an expert implementation partner to guide you through to a successful outcome.

MYOB Advanced integrations and customisations

There is a vast array of specially developed connected services that you can integrate with MYOB Advanced to create a technology ecosystem. These systems are specifically developed to meet individual industry or departmental requirements and can further improve efficiency. MYOB Advanced integrations and customisations allow you to build a truly custom system for your organisation.

Business Process Improvement

Business Process Improvement (BPI) is a systematic approach to helping an organisation optimise its processes and improve efficiency. BPI is an integral part of any implementation. There must be an overall improvement in your processes; otherwise, your investment in new software will be suboptimal.

Targeted areas for BPI typically include:

  • Automating manual processes
  • Validate data integrity
  • Improved reporting capabilities
  • System integrations, if applicable, and
  • Process efficiency

MYOB Advanced Training and Support

Kilimanjaro Consulting provides in-depth MYOB Advanced training as part of our implementation process, as well as long-term guidance and support for our professional services clients.

We understand it is crucial to empower your staff with the right skills and knowledge to use your systems effectively. MYOB Training avoids wasting time and resources that cause inefficiencies within even the simplest of processes. We have a dedicated training portal for on-demand MYOB Advanced training options, as well as the skills to create bespoke training that is specific to your site and workflows.

The MYOB Support Sherpas will help guide you to the best possible solution if and when you face challenges with your systems. With decades of experience between them, the MYOB Support team take a collaborative approach when solving your issue.

For any MYOB Support case, we follow a structured methodology to minimise risk and solve your problem efficiently. Our MYOB Advanced Support team has developed a robust knowledge base grounded in their real experiences in finding solutions for our clients. Knowing more about your issue gives the team the ability to consider multiple resolutions. No matter if the query is small or large, our team will always endeavour to provide the best solution.

MYOB Advanced case studies for project-based companies

Kilimanjaro Consulting and MYOB Advanced have proven successful for a range of project-based organisations.

GoTransit Media Group

GoTransit Media Group is a market leader in the transit advertising sector. Operating across Australia, their out-of-home advertising reaches over 14 million people per day. They design, produce, and install advertising on buses, light rail, taxis, and other public transport options in 6 of Australia’s capital cities and over 400 regional communities.

GoTransit was struggling with the increasing transaction volume that came with its growth. They were raising thousands of invoices a month, a process that required heavy administration resourcing and was prone to errors. They needed a scalable system that could manage complex design projects with automation to drive their delivery goals at speed. Moving away from on-premise reliance was also a goal in the move to MYOB Advanced. GoTransit chose Kilimanjaro Consulting as their expert MYOB Advanced implementation partner.

GoTransit uses the Projects module of MYOB Advanced in a unique way to support the entire organisation. Download the case study to learn more.

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MYOB Advanced GoTransit – Kilimanjaro Consulting

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Thompson Group

Thompson Group is a New Zealand-based construction and engineering business. They take on the entire construction process from 3D design, steel fabrication, precast and construction to property management.

Their old system lacked visibility across all facets of their organisation. Every year, the projects they secured were getting bigger and more complex, which meant more machinery and more staff needed. Thompson Group needed an all-in-one software solution that could grow as the organisation changed and connect project management to financial performance. Following the advice of their trusted business partner, Kilimanjaro Consulting, Thompson Group selected MYOB Advanced (Acumatica) as their new, future-focused, cloud-based business management platform.

Watch the video case study to discover how they benefitted from the implementation.

Chugg Entertainment

Chugg Entertainment has a legacy of over 50 years in the entertainment industry. They have produced events and managed tours with international acts such as Elton John, Alanis Morissette, UB40, Santana, Paul Simon, Robbie Williams, Coldplay, Bob Dylan, Radiohead, and Dolly Parton. In 2018, before they implemented MYOB Advanced, Chugg Entertainment sold over half a million tickets across 267 shows.

As they grew to become a global organisation, Chugg Entertainment realised they needed a cloud-based system to manage all ongoing tours. This global expansion meant they were also using disconnected systems to manage their tour accounts, which relied on manual data entry. This impacted their ability to consolidate reporting and communicate with external stakeholders. Revenue needed to be appropriately allocated to the correct tours, as well as all the road costs and other resources – a time-consuming process. Following our recommendation as trusted business advisors, Chugg Entertainment chose to implement MYOB Advanced as their new business management platform.

Download the case study to discover how MYOB Advanced supported Chugg Entertainment to improve efficiency.

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MYOB Advanced Chugg Entertainment – Kilimanjaro Consulting

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MYOB Advanced for Project Accounting FAQs

MYOB Advanced is a complex and fully featured business management platform. Naturally, this leads to many frequently asked questions.

Get in touch today

The Kilimanjaro Consulting team are experts in configuring MYOB Advanced to meet the needs of project-based organisations. Our team includes CA, CPA, and ACA accountants, as well as experienced project managers. We understand your needs and have the skills to configure the system to meet your requirements. MYOB Advanced is a suitable and proven business management platform for project accounting and project-centric organisations. It provides a strong return on investment while also improving the efficiency and visibility of your most important data. Contact us to organise a free, no-obligation assessment of your organisation and whether MYOB Advanced is right for you.

To start a conversation about how MYOB Advanced can improve efficiency in your organisation, email, or call 1300 857 464 (AU) or 0800 436 774 (NZ).

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