MYOB Acumatica – All you need to know

MYOB Acumatica (formerly MYOB Advanced) is a cloud-based Enterprise Resource Planning (ERP) system that can manage your entire organisation from a single source of truth.

MYOB changed the name from MYOB Advanced to MYOB Acumatica to bring greater transparency and alignment between the two partnered companies. Today, MYOB Advanced is known as MYOB Acumatica.

What is MYOB Acumatica?

MYOB Acumatica (formerly MYOB Advanced) is a cloud-native SaaS business management system for larger, more complex organisations localised for Australia and New Zealand. It has as its base Acumatica Cloud ERP, the fastest growing cloud ERP system in the world.

Business management systems like MYOB Acumatica (formerly MYOB Advanced) are used to streamline and connect multiple departments across an organisation by collecting and sharing financial and non-financial data and automating processes. They do much more in terms of scope than off-the-shelf accounting systems – even in regard to finance, accounting and tax.system protects your data at the back end.

What happened to MYOB Advanced?

In July 2024, MYOB changed the name of the MYOB Advanced platform to MYOB Acumatica. This was to bring greater transparency to the alignment between the two companies that have been partners since 2014.

The Acumatica Cloud Business Management Platform is the world’s fastest-growing cloud ERP system. It is developed by the Acumatica company in Seattle, USA. MYOB Acumatica is based on the Acumatica platform and has the same features and functionality. MYOB Acumatica is localised to the Australian and New Zealand markets, with local tax and compliance requirements.

Why does my organisation need MYOB Acumatica?

MYOB Acumatica, is an end-to-end business management system that gathers data across your entire operation. It is a clever, powerful system that can use this data to generate reports and dashboards, automate business events, and keep everyone in your team updated with the right information in real-time.

MYOB Acumatica is designed to encompass a broader range of functionality beyond accounting. It has the capability to support your organisation regardless of industry:

• Finance,
• People,
• Sales & Customer,
• Projects,
• Supply Chain,
• Production, and
• Field Services.

Manage your entire organisation in one place

MYOB Acumatica (formerly MYOB Advanced) is the only cloud-native SaaS ERP system that connects your financial, customer, employee, and operational workflows in one platform. It is designed for larger, more complex organisations in Australia and New Zealand. MYOB Acumatica is a platform that can drive your entire organisation towards improved efficiency with real-time data you can trust.

Who will benefit from MYOB Acumatica?

MYOB Acumatica is designed for larger, more complex organisations based in Australia and New Zealand. Using a connected business management platform like MYOB Acumatica brings benefits to organisations that are looking to:

• Eliminate manual processes and workflows; take advantage of powerful automation to improve efficiency,
• Manage a growing portfolio of products and projects and avoid siloed data between teams,
• Streamline the payroll bottlenecks and compliance requirements that come with a growing team,
• Maintain data visibility and integrity across multiple locations, warehouses, companies, and more – with the ability to protect sensitive data and see consolidated group information in one platform,
• Build stronger relationships and maintain satisfaction for your growing client and account list,
• Integrate multiple tools or applications into one core business management platform; do not abandon the systems that your team rely on for efficient operations – they can be integrated or replaced with MYOB Acumatica.
  

MYOB Acumatica supports a range of industries

MYOB Acumatica’s modular, configurable design and dedicated industry editions means that it can support a range of organisations across industries and requirements.

MYOB Acumatica for different organisations

MYOB Acumatica is configurable to meet the complex requirements of a variety of different organisations.

How does MYOB Acumatica work?

MYOB Acumatica is a Software as a Service (SaaS) system and is hosted by Amazon Web Services (AWS) in Australia. This means it is billed on a monthly subscription that can be scaled up or down as your organisation requires. MYOB Acumatica is a 100% native cloud-based ERP system accessed via browser or mobile application, anywhere that you have an internet connection.

MYOB Acumatica uses a consolidated, integrated database to automate processes and keep your entire organisation updated in real-time. Automation is a requirement when improving business efficiency. The time and resources saved from reducing manual data duplication and other routine processes can be invested back into other areas of your organisation. GoTransit, a current MYOB Acumatica (formerly MYOB Advanced) user, found significant efficiency improvements and time savings following their successful implementation.

How secure is MYOB Acumatica in the cloud?

AWS is a reliable, trusted hosting provider. Cloud Enterprise Software has evolved over recent years, with security as a priority – your data will be safe and secure in MYOB Acumatica. Two-Factor Authentication and personalised login credentials protect the front end. AWS’s robust server system protects your data at the back end. Your data is secure both in transit and at rest in the cloud with robust encryption protocols. You do not have to worry about maintenance, reliability, storage or security– all you have to focus on is running your organisation.

Intercompany Reporting in MYOB Acumatica

Simplify your intercompany process by taking advantage of MYOB Acumatica’s (formerly MYOB Advanced) flexible, segmented General Ledger. The platform is designed to smooth out intercompany reporting and consolidation. Your MYOB Acumatica site can be set up to automate deferred revenue and expense schedules for the entire organisation. You can streamline your group entities into one MYOB Acumatica site, removing the need to sign in and out of different databases to perform intercompany eliminations or reconciliations. Other software platforms do not allow this level of flexibility, so your efficiency will be drastically improved by MYOB Acumatica.

MYOB Acumatica add-on solutions

MYOB Acumatica has been developed to integrate natively with popular applications that can increase functionality within your system. Kilimanjaro Consulting’s skilled teams will work to minimise the risk of integrating your systems so you can seamlessly leverage the power of your add-on solutions. Add-on solutions are an important tool to extract additional efficiency from any Business Management System and give you a competitive advantage in your market.

Add-ons are available for every aspect of business management, so you can cater the system to your needs. Native connectors for MYOB Acumatica include Shopify, HubSpot, Salesforce, and Big Commerce. These applications are more generally applicable to a range of organisations (i.e. CRM, e-Commerce). They are straightforward to integrate with fixed capabilities in what can be transferred.

Purpose-built best-of-breed connected services are available to further customise MYOB Acumatica with integration. These applications extend the power of MYOB Acumatica with specific industry functionality or to let your team operate effectively without additional MYOB Acumatica licences. Connected services include Phocas, Netstock, ezyCollect, ProSpend, Velixo, eveXso, OpenFreight, Dataline, or Timetrak.  These applications are much more specific in what they can accomplish and are designed for specific organisations and industries (e.g. inventory management, warehouse management, budgeting and forecasting). They require specific skills to integrate but have more options with what data can be transferred.

Learn more about native connectors and connected services add-ons here. 

Why should you choose MYOB Acumatica?

Choose MYOB Acumatica (formerly MYOB Advanced) if you need:

• A modern ERP software solution that is built for the cloud in a market-leading platform,
• A flexible and configurable system that can be customised to fit your existing processes and requirements and scale with future growth,
• A solution specific to your industry, to get dedicated and specific functionality,
• A fully connected, integrated system so that you can leverage the data from across your organisation in real-time and make the best decisions possible,
• To save time and reduce errors by automating manual processes and eliminating data duplication within your organisation.

Implementing MYOB Acumatica (formerly MYOB Advanced), including its comprehensive Finance and Payroll functionality, has liberated companies like Revelop to concentrate on more strategic initiatives.

When MYOB Acumatica will not suit your organisation

Do not choose MYOB Advanced (formerly MYOB Advanced) if:

• You are a small business. Small businesses typically only require simple, straightforward, “off-the-shelf” products to handle their tax and payroll requirements. An ERP system like MYOB Acumatica to a small business is like having a Ferrari to drive to the shops – fun and powerful, but unnecessary and expensive – that is not what it was built for.
• You have extensive process manufacturing requirements. MYOB Acumatica Manufacturing (formerly MYOB Advanced Manufacturing) is a solution built for the manufacturing industry; however, it is a much stronger solution for discrete manufacturers. Talk to our team to explore if MYOB Acumatica will suit your organisation.
• You do not have the appropriate budget for an ERP implementation. When it comes to ERP implementation, it is far better to do it once and do it right. The long-term cost of rectifying a failed, under-budgetted, or rushed implementation far outweighs the cost of getting it right the first time.
• You are not working with a trusted software implementation partner. The right partner will give you honest advice about the best system to meet your requirements. They are your guide through the challenging implementation process. It is just as important to work with the right implementation partner as it is to choose the software itself.
• You are planning to “grow into” your new ERP system. An ERP system like MYOB Acumatica is configured and maintained to grow alongside you, not ahead of you. The entire process requires careful planning and execution. The promise that you can start simple and scale up later is not one to be taken lightly. Make sure you understand “both sides of the divide” because there is no going back once you upgrade into ERP territory.

To see the full benefits of MYOB Acumatica in your organisation, you must partner with an experienced implementation partner.

MYOB Acumatica Implementation

Kilimanjaro Consulting  is MYOB’s number 1 partner and the leading MYOB Acumatica implementer across Australia and New Zealand. We have the largest, most experienced team of qualified consultants including the very first certified MYOB Acumatica consultant and the current MYOB Consultant of the Year Award winners.

We follow a tried and tested, structured methodology to guide you through the implementation process. The Kilimanjaro Consulting implementation methodology has been honed and improved through years of experience. It is designed to mitigate the risk of an MYOB Acumatica implementation. The structure it provides ensures that all your requirements are met in the design, the build works as intended, and that your team are trained and prepared when you go live.  Our philosophy is that you need to become self-sufficient in your new system as soon as possible. However, we will always be there to help, guide and assist you as your organisation grows.

The Kilimanjaro Consulting implementation team has a unique insight into how larger, more complex organisations can improve their profitability and efficiency with MYOB Acumatica and ERP cloud services. Our extensive experience in cloud ERP consulting and a combination of business, accounting, and IT skills places us in a powerful position to help improve your business through implementation. We are specialist MYOB Acumatica implementers for larger, more complex organisations with stringent compliance requirements, separation of responsibilities, multiple consolidated entities, and multifaceted charts of accounts.

The implementation partner of choice for MYOB

When MYOB wanted to implement MYOB Acumatica (formerly MYOB Advanced) in their own organisation, they turned to Kilimanjaro Consulting. They needed maximum confidence in their implementing partner to get it right – success was simply critical.  Kilimanjaro’s senior MYOB Acumatica Team accepted the challenge, absorbing a mammoth brief, and set about delivering on this large project over 18 months. Hear from MYOB’s Head of Operations (Enterprise) as she discusses the project as well as the role we played in the successful implementation. 

With over 1500 users, the implementation of MYOB Acumatica (formerly MYOB Advanced) led to huge efficiency improvements and provided a platform to support the growth of this product suite in the AU and NZ markets.

Making the transition from smaller accounting systems

You might feel as if your company is outgrowing smaller systems such as Xero, MYOB Business Essentials, Reckon, or MYOB AccountRight. This is usually when your processes have become too challenging and complex for your current system to manage correctly or timeously. Reports may be taking too long to generate and do not provide the detail that you need. Other signs that you are beginning to outgrow your system include:

• Overreliance on manual processes, workflows, or data entry and administrative tasks,
• A lack of timely reporting, or wasted time consolidating data across teams, or subsidiaries,
• A growing team with new and challenging payroll requirements,
• Customer orders and engagement opportunities that slip through the cracks; sub-optimal customer relationship management,
• Struggling to keep your teams up-to-date as you work across multiple locations or warehouses,
• A growing mess of tools and add-ons that are separate to your core accounting system – perpetuating the need to manually duplicate data across systems,
• Complicated projects or products, with requirements to track and allocate revenue through separate channels.

Streamlined migration from MYOB AccountRight to MYOB Acumatica

When upgrading from MYOB AccountRight, migrating your historical transactional data into the new system is typically very difficult. Without this data you are starting from “square one” in the new system, unable to access and compare against your old data. Kilimanjaro Consulting has developed technology to bridge the gap between your old MYOB AccountRight system and your new ERP database. We can import your historical data into MYOB Acumatica during implementation so that you can hit the ground running when you go live – able to take full advantage of your new reporting capabilities.

MYOB Acumatica Training

Training is essential to get the most out of MYOB Acumatica  system. (formerly MYOB Advanced). Our expert team will provide comprehensive MYOB Acumatica training during the implementation process. This is to help you become self-sufficient and confident in your system when you go live.

We can also provide ad-hoc training to suit your specific requirements. Because every MYOB Acumatica site is unique, your team will require specialised training in your workflows and processes. We can support your training requirements if you have new staff that require system training or a refresher on what was covered during implementation. This customised training gives you flexibility on time and areas that you wish to cover and is specifically catered to your requirements.

For more information or to sign up for your training experience, visit the Kilimanjaro Consulting Training Portal or email training@kilimanjro-consulting.com.

MYOB Training Portal

MYOB Acumatica Support

Kilimanjaro Consulting’s MYOB Acumatica support services provide everything from basic guidance for new team members to specialist support for complex integrated sites. Support is a key step in your ongoing MYOB Acumatica success. You need a support partner that can assist with any changes or speedbumps along the journey – to ensure that you remain efficient and continue to see return on your investment int MYOB Acumatica (formerly MYOB Advanced).

Our support team is here to guide you, regardless of where you are in the technology journey. Whether you have recently gone live with MYOB Acumatica (formerly MYOB Advanced), or are simply looking for a premium support partner, we are here to help. Kilimanjaro Consulting has the largest team and most experienced MYOB Acumatica (formerly MYOB Advanced) consultants across Australia and New Zealand.

Our goal in providing MYOB support services is to ensure your continued success using the MYOB Enterprise suite of products. We want to be able to get you back to working in your system as quickly as appropriately possible. Our MYOB Acumatica Support team has developed a robust knowledge base grounded in their real experiences in finding a solution for our clients. You may not have faced the problem before, but it is likely that we have. No matter if the query is small or large, our team will always endeavour to provide a satisfactory solution.

Kilimanjaro Consulting is #ClientFirst

The Kilimanjaro Consulting team follows and embodies the #ClientFirst approach. We put your needs first. Our core focus is to improve efficiency in your business through the use of the clever and innovative technology. Our team does not look for the easy fix. They are driven to find the best solution for your organisation. We are your long-term partner for continuous improvement.

The Kilimanjaro Consulting team uses the MYOB Advanced Support Portal to manage cases and tickets. The portal gives improved visibility of your case, including statuses and updates – all part of making sure you have the best MYOB Acumatica support experience.

Take advantage of our experience to help your organisation

Contact us to organise a free, no-obligation assessment of whether MYOB Acumatica (formerly MYOB Advanced) is right for your organisation. Our team understands the risks involved in moving to a new system, and will safely guide you through the discovery process, the implementation, and beyond.

To start a conversation about how MYOB Acumatica can improve efficiency in your organisation, email sales@kilimanjaro-consulting.com or call 1300 857 464 (AU) or 0800 436 774 (NZ).